Terms and Privacy – as at 25 June 2026
- Terms of Use
a.Website Use
This Site is provided for informational and promotional purposes. You may browse, view, and download content for personal, non-commercial use only. You agree not to misuse the Site or attempt to disrupt its operation.
b. Intellectual Property
All content on this Site—including text, graphics, logos, images, and software—is the property of Canterbury Tech Incorporated or its content suppliers and is protected by intellectual property laws. You may not reproduce, republish, or redistribute any part of this Site without written permission.
c.Third-Party Links
This Site may contain links to third-party websites. We are not responsible for the content or privacy practices of those sites and encourage you to review their terms and policies.
d. Changes to Terms
We may update these terms at any time. Continued use of the Site after changes are posted means you accept the updated terms.
2. Privacy Policy
We support the protection of your privacy rights and have therefore adopted this Privacy Policy to govern the relationship between us.
This Policy applies to personal information submitted to us by you either on this and other websites operated by us or via email, and to any information automatically retrieved during your visits to these websites.
Websites operated by us are: www.canterburytech.nz and techsummit.nz. All other websites are to be regarded as third party websites.
All personal information collected from your membership of Canterbury Tech Incorporated, event registrations and/or use of the websites is held in accordance with the requirements of the Privacy Act 2020. If you want to communicate with us about our Privacy Policy, please email [email protected]
2.1 Consent to Privacy Policy
By registering for our newsletter, joining as a member, signing up to attend events and/or using this website you are agreeing to this Privacy Policy.
a. Information We Collect
We may collect personal information from you when you:
- Visit our website
- Make an enquiry via our contact forms
- Register as a member or register to attend an event
- Subscribe to our newsletter or updates
- Interact with us via email, phone, or social media
The types of personal information we collect may include:
- Your name
- Email address
- Phone number
- Organisation name
- Billing and payment details
- Any other details you voluntarily provide
b. How We Use Your Information
We collect and use your personal information to:
- Respond to enquiries and provide services
- Manage memberships,
- Send updates, newsletters, and event invitations
- Improve our website and services
- Comply with legal obligations
We will not use your personal information for any other purpose without your consent unless required by law.
c. Sharing Your Information
We do not sell or rent your personal information. However, we may share your details with:
- Trusted third-party service providers who assist with website hosting, IT support, or payment processing
- Government authorities if required by law
All third parties we work with are required to comply with privacy laws and protect your information.
d. Data Security & Retention
We take reasonable steps to protect your personal information from unauthorised access, loss, or misuse but cannot guarantee 100% security Your data is stored securely and only retained for as long as necessary to fulfil its intended purpose or comply with legal obligations. Data may be stored on servers located in New Zealand or overseas.
e. Your Rights
Under the New Zealand Privacy Act 2020, you have the right to:
- Request access to your personal information
- Correct any inaccurate or outdated information
- Withdraw consent for marketing communications
- Complain if you believe your privacy rights have been breached
To exercise these rights, please contact us by emailing [email protected]
f. Cookies & Website Tracking
Our website may use cookies and analytics tools to improve user experience. You can adjust your browser settings to decline cookies, but this may affect website functionality.
Changes to Our Policy
We may, at our discretion, update or revise this Policy from time to time. Any changes will take effect immediately once they are posted here, so we encourage you to periodically review this page for the latest information on privacy practices at Canterbury Tech and its divisions.
If you have any questions about our privacy policies or any other matter, please email [email protected]
2.2 Collection and use of personal information, photography and video recordings
a. Collection and use of personal information
We collect and process your personal information to facilitate registrations for events. You will be asked to provide your contact information (including name, address, email and telephone details).
Where this is relevant, we may also ask you for information about:
- any dietary requirements
- any access provisions you may need
- your organisation and job title
- other information
We will use your contact details to communicate with you about events. We may also contact you to seek your feedback on the event you attended. Your information will also be used to provide and improve our services, send newsletters or updates (if subscribed), respond to your inquiries, analyse site traffic and user behaviour.
With your consent (by ticking the box on your registration form), your personal information may also be retained and used for the purposes of marketing similar events. You can withdraw your consent at any time by emailing [email protected]
The information will be collected when you complete registration details, provide feedback and submit queries / forms. Supply of this information is voluntary. However, we may not be able to process your registration if this information is not provided to us.
b. Photography and video recordings
Group or individual photographs and video recordings may be taken at events organised by us. Some of these photographs and video images may be published in various media, (such as on our website, social media, newsletters, etc.) for promotional and marketing purposes.
If you do not wish to be photographed or filmed, please advise a staff member at the event or email [email protected]. We will take reasonable steps to respect these preferences where practicable. Similarly, if you later wish photographs and video recordings of yourself to be removed from our website, social networks and archive, please email [email protected].
We will make reasonable efforts to remove it from our channels where practicable, but we cannot guarantee removal from all materials once content has been published or shared externally.
- Code of Conduct
a. A safe environment for all
We are committed to providing a safe, respectful, and inclusive environment for all members, attendees and participants during our events, whether held at our own facilities, our members’ offices or rented spaces. This Code of Conduct outlines our expectations for behaviour at our events and for members in general and sets forth the principles that govern our events.
b. Entry to events and conferences
We reserve the right to refuse entry to any individual to its events for whatever reason. This can apply regardless of membership or ticket-holding status.
Refusal of entry may occur if an individual’s presence is deemed to be in violation of this Code of Conduct or if their behaviour poses a threat or perceived threat to the safety or well-being of others or the security or reputation of Canterbury Tech Incorporated, member’s businesses or host venue. The decision of Canterbury Tech Incorporated is final and no correspondence will be entered into.
c. Respect and Inclusion
Respect the diversity of all participants, including but not limited to race, ethnicity, sex, religion, age, disability, sexual orientation and background. Attendees should use inclusive language and avoid any form of discrimination, harassment, or offensive behaviour.
d. Professionalism
All members must maintain a high standard of professionalism in all interactions at events and with their interactions with Canterbury Tech Incorporated. This includes by is not limited to:
- Not harassing or making other attendees uncomfortable.
- Showing respect for our committee, staff and volunteers in your interactions.
- Upholding the confidentiality of sensitive information shared by members or during events held at members’ offices.
- Not drinking to excess and ensuring you find suitable transportation home if you are over driving limits.
- Not interrupting the event or following lines of questioning that is combative or disrespectful.
- Not impersonating or passing off as a representative of Canterbury Tech Incorporated.
e. Safety and Security
All attendees must follow health and safety guidelines and protocols provided. We may assist the venue or host to read out the Health and Safety procedures where requested by the host organisation.
Attendees should report any safety concerns or incidents promptly to Canterbury Tech Incorporated committee or staff.
f. Sexual Harassment
We have a zero-tolerance policy for sexual harassment. Sexual harassment includes but is not limited to unwanted advances, touching, requests for sexual favors, or any unwelcome conduct of a sexual nature.
Participants who experience or witness sexual harassment are encouraged to report it immediately to Canterbury Tech Incorporated Committee staff or event organizers. All reports will be treated confidentially and promptly investigated.
g. Respect for Property and Business
Attendees must treat the facilities and property of members’ offices and venues with care and respect. Attendees must not enter areas of the venue that are not designated for the event and must not undertake any activity that might be perceived to impact on security of the host business or organisation.
Attendees must not engage in any activities that could:
- Bring potential damage to the reputation of Canterbury Tech Incorporated
- Cause damage to property
- Disrupt business operations at the host location
- Cause actual or perceived security concerns
h. Compliance with Laws and Policies
Comply with all applicable laws and regulations, both at the host location and during Canterbury Tech Incorporated events.
i. Communication and Feedback
We encourage attendees to provide constructive feedback to us, either directly to committee and staff or through our post-event surveys to help improve our events and services.
We ask all attendees to address any concerns or conflicts in a respectful and non-confrontational manner to the Canterbury Tech committee or staff.
j. Dispute resolution
Generally if you have violated the Code of Conduct, you will be refused entry to events on an ongoing basis. We have no obligation to notify you of any decision we make but may choose to let you know if you have been barred from events due to concerns about behaviour.
k. Consequences of Violations
We reserve the right to take appropriate action, including but not limited to turning away or removing from event attendance, warning, suspension, or revocation of membership, if a member or attendee violates this Code of Conduct. We may also provide a trespass notice or involve law enforcement if necessary.
l. Reporting Violations
If you witness or experience any violations of this Code of Conduct, please report them to committee, staff or event organisers immediately. Reports can be made anonymously if preferred.
Conclusion
By participating in Canterbury Tech’s events, you agree to abide by these Terms and Privacy Policies. We believe that adhering to these principles will create a welcoming and productive environment for all members and guests. Thank you for your commitment to a respectful and inclusive community.
