Accidental Project Manager in Tech: Overcoming IT Challenges


In the fast-paced and ever-evolving technology industry, it’s not uncommon for professionals to find themselves thrust into the role of a project manager without formal training or prior experience. 

These accidental project managers face unique challenges as they navigate the complexities of overseeing technology projects.  

In this blog, we’ll touch on the world of accidental project managers in the technology industry, shedding light on their experience, knowledge gaps and providing practical advice, with the aim of empowering them to excel in their newfound role.

What is an Accidental Project Manager?

An accidental project manager in IT refers to an individual who, while not originally trained or designated as a project manager, finds themselves undertaking project management responsibilities within an IT project. 

This can occur due to various factors, such as their technical expertise, organisational skills, or simply being in the right place at the right time.  

The mystical transformation of an accidental project manager can also come about when the roles and responsibilities of the project team aren’t so clear-cut from the get-go.  

For this blog, we’ll keep the lid on the internal systematic challenges that could play a part in why accidental project managers end up where they do and address this perspective in a later blog.

Accidental project managers, despite their unquestionable contribution of valuable IT knowledge, may grapple with gaps stemming from their limited formal project management background. 

These individuals frequently find themselves thrust into pivotal roles within their organisations, driving transformative change. 

This undertaking, especially daunting when considering their relative inexperience in taking charge and directing the project and its resources toward success, can be seen as a substantial responsibility.

To shed light on certain deficiencies, and the associated challenges of accidental project managers, let’s focus on some of the core competencies of a project manager:


  • Engaging and managing stakeholders is crucial for project success. Accidental project managers may not be adept at identifying stakeholders, understanding their needs, and keeping them engaged throughout the project lifecycle. There are always people within the organisation that resist change and it’s important to work out how to best manage their behaviours.  Perhaps it means going to their managers and voicing your concerns.  If project success is important to the organisation, then they have an interest in making sure that potential issues are addressed.
  • Managing project scope is essential to prevent “scope creep,” where the project’s objectives keep expanding without proper control. Accidental project managers may struggle to define and manage project scope effectively.
  • Managing project risks – Accidental project managers may not have the skills to effectively assess and manage project risks, potentially leading to project delays or failures.
  • Proficient in project management methodologies – Accidental project managers may also have little or no knowledge of project management methodologies due to their lack of formal project management background. Agile, Waterfall, Scrum, or PRINCE2 may be foreign terms to accidental project managers.  Without a formalised methodology, inefficiencies in project planning, execution, and monitoring can occur.


Fear not, for it’s not a tale of all doom and gloom, nor of failure. 

On the flip side, the accidental project manager phenomenon highlights the versatility of professionals within the IT industry which also opens the door to numerous advantages, such as:


  • Fresh Perspective: Accidental project managers often approach projects with fresh eyes and an unconventional viewpoint. This can lead to creative solutions and innovative approaches that traditional project managers might overlook due to their adherence to established methods.
  • Interdisciplinary Thinking: Accidental project managers might have experience in multiple areas, allowing them to bridge gaps between different aspects of the project. This interdisciplinary thinking can lead to holistic solutions and better integration of various project components.
  • Resourcefulness: Accidental project managers often develop strong resourcefulness skills as they work to overcome the challenges of managing a project without formal training. This resourcefulness can be valuable in finding creative ways to overcome obstacles.
  • Empathy: Accidental project managers may have a deep understanding of the challenges faced by team members, as they are likely to have been in similar positions themselves. This empathy can lead to better team dynamics and a supportive work environment.


Just like most things, it does require a commitment to continuous learning and adaptation.  This includes seeking opportunities for professional development, leveraging industry resources, and collaborating with experienced project managers to enhance your project management acumen.


Why is it crucial to get mentorship as a project manager?

Collaborating with experienced project managers or seeking mentorship can be valuable to your project management career.

If you’re interested in finding a mentorship program in project management, we can also recommend checking out Millpond or Canterbury Tech Mentorship programme in your area.


Summing it up

Being an accidental project manager in the technology industry may initially feel overwhelming, but with the right mindset, skills, and support, it can become a rewarding and fulfilling journey. 

Vulnerability is NOT a bad thing. By being honest about what you do and don’t know and embracing the challenges, continuously learning, and leveraging available resources, accidental project managers can navigate the technology project landscape with confidence, drive success, and make significant contributions to their organisations.


Millpond, based in Christchurch, stands as a valuable support system for those who unexpectedly find themselves in the role of project manager.

Millpond’s comprehensive selection of project management courses and accommodates a diverse range of backgrounds and skill levels.